Asana vs ClientFlow

Best Project Management Software Review: Asana vs ClientFlow

If you are searching for a Project Management Software, you might have come across Asana. It is one of the popular choices for Project Management and collaboration software. But there is a new contender in the town (drum rolls) which is Clientflow. In this blog, I will give you a detailed comparative study between Asana and Clientflow and leave it to you to decide which one is better. So let’s get started-

1. Project Management Tool

Let us start with a very simple question. Why do you need a Project Management tool? The answer is quite obvious, to help you manage your project and make your team’s work easier. Its important to first know your expectations from a Project management software and then see if the tool provides you with that.

I expect my project management tool to allow me to list down my projects and tasks, assign them to concerned people in my team and track them. Apart from this, I also the expect it to help me keep track of my clients’ work and facilitate an easier communication with my team. Having used both these tools, I can vouch for ClientFlow. It fulfills all the above mentioned expectations whereas Asana fails at some of them. In the following points, I will point out to you exactly where Clientflow stands out and Asana fails as a Project Management tool.

2. Client Management

If you are involved in a project, who would you be doing it for? It would obviously be for a Client or it would be internal (involves and serves only people of your company). You would be surprised to know that there is no concept of a Client in Asana. In order to keep a track of all client work, you will have to a create new label for every client and manually add them to every task of that client. Organizing Client communication is a breeze in Clientflow.

In ClientFlow, you can organize your mails and tasks according to clients and projects. Just select a client and you have all communication with client at one place. It is same with projects. Just go and select a project and you will have all communication related to that particular project at one place. Could it get any simpler?

3. Manage conversations better with a Shared Inbox

First let me explain you what a shared inbox means with an example. Suppose you are in the support team of your company which consists of three members and you want mails coming to your [email protected] gmail account to be accessible to all three members and anyone of them should be able to reply, you create a shared inbox. ClientFlow shared inbox facilitate team collaboration like never before. It is one of the most important tools for an effective and efficient communication.

Asana dosen’t facilitate email communication, which is expected of any project management software nowadays. To fill this very important gap, the most you can do is use one of Asana’s integrations, but as you might have guessed, the more integrations you use, more you have to pay. The most irritating part is you will have to switch back and forth from one tool to the other.

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4. Sending Emails for Approval

As Asana doesn’t connect to your email, obviously you cannot send your emails through Asana, forget sending a special template email of an Approval. Approval requests are very important for any Project as they can hold up work,  this is what makes it an integral part of communication when you are dealing with a Client. As Asana completely ignores the Client perspective of a Project, it comes with no surprise that it doesn’t have approval feature on its platform.

In ClientFlow, You can choose to send an email in the format of a standardized approval email by selecting an approval template directly while composing the mail and make edits in it if you want. You can also choose one of your custom templates. While creating this product, ‘client communication’ was always the priority and hence we think about what your client would like to see.

The interesting part is when your client receives the email, he will see two options at the end of the mail i.e. “Accept” and “Reject”. This makes client communication extremely simple. Clients will have an option to communicate with you within the same email thread before approving by simply replying to the mail. It makes client communication much simpler.

5. Pre-Built Templates

This is again a feature that is will prove extremely handy in a Client Management Software that Asana is completely oblivious to as it doesn’t engage with email communication.

In Clientflow, there are multiple pre-built templates for you to choose from such as onboarding templates, status update templates, feedback templates, invoices templates, meeting templates, approval templates and many more which were carefully put together based on Industry best practices.

You also have the feature of  ‘Project Template’ using which all the necessary tasks for that particular project will be listed down so you don’t have to write the tasks again and again for the same kind of projects. Some examples of this template include event planning, employee onboarding, sales process etc.

Additionally, you can create and customize your own set of templates anytime, so forget writing those lengthy and recurring emails time and again and creating same sorts of projects everytime from scratch.

6. User Interface (UI)

Though both Asana and Clientflow have attractive UI, the UI of Asana is a bit cluttered and this might cause difficulty for first time users.

The UI  of ClientFlow’s task management module is quite intuitive  and the Inbox module closely resembles gmail’s UI so users get used to it rather quickly.

7. Synergy between Conversation and Tasks

What makes Clientflow special is that the platform facilitates synergy between conversation and tasks. Many of the company’s important conversations about client projects happen over email and by linking the conversations and tasks of a project, Everybody on the team will have full context while working on the project. You don’t have to go back and forth between different tools and can ensure that everybody is on the same page.

Asana doesn’t integrate emails conversations with tasks on its platform which increases the chances of communication gap between team members.

So which one would you prefer?

From the above comparison, it is quite clear that if you’re looking for a comprehensive client management tool, ClientFlow holds its superiority over Asana purely based on the value it provides to your team. It has a lot of features which are so essential and basic for a Client Management Software that Asana is completely oblivious to. So why not give it a try? Sign up for your free trial here.

Ankit Anand

Author Ankit Anand

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